Reasons for Denied Claims and its Prevention

Denied insurance and old accounts are a significant source of pain for specific health centers and practices. If a patient’s insurance claim has been rejected, not only can the cash flow be affected, can also impair the relationship with your patient. Here are several reasons and ways to avoid the generation of denied claims. An unsatisfactory detail or editor causes a problem. However, additional research has sometimes required in medical backrooms. These are some situations in which denied insurance claims could be generated:

Five Reasons for Denied Claims:

Lost or expired Claims

Sometimes insurance claims are misplaced or lost, so they are never made for payment. Medical offices need to pay attention to the time limit for filing each claim. Otherwise, the time limit for filing the payment claim will have expired. Different insurers impose different deadlines for submitting claims and have other policies on what to do when a deadline is missing. Sometimes with a telephone call, you can clear things, but sometimes more paperwork has to be filled out. You may be able to use your software to inform you of the time limits and procedures for submitting claims that you will follow if you fail to offer. Generally, it is best to file claims as soon as possible after services have been provided to prevent your revenue cycle’s slowdown.

 

Claim Form Errors: Patient Data or Diagnosis/Procedure Code

Rejections of claim are often due to simple errors, such as the patient’s name being misspelled or the digits in the ID number being swapped. These are easy fixes, but they will extend the revenue cycle, so you want to avoid them at all costs. Incorrect diagnosis and procedure codes may lead to denial of claims. While these situations can often be successfully addressed, prevention is better again. There is no substitute for well-trained coders and the use of powerful medical billing software.

Lack of medical needs

An insurance provider also won’t pay for a medically unnecessary treatment. These circumstances can be complicated for both involved, but you can prevent them. Whenever the medical criteria are not well defined, effective relations between physicians, medical billing professionals, insurers, and patients make informed decisions. If a claim has been rejected because of an exact need, the practice can either cover the services’ expense or try to obtain all reimbursement, all without good choices.

Out-of-network provider usage

Insurance networks may change year after year and patients do not know or change insurance providers to see and receive full benefits. When you first ask patient insurers (at appointment booking or registration), the billing staff can decide if your practice is part of the patients’ insurance network and what kind of benefits the patient can expect (if any). Again, your medical billing program will support you by keeping you updated about your practice networks.

General Recommendations to Avoid Claims Denied:

Providers of healthcare should track their financial statements and check for bottlenecks in the claim submission process. If a claim persists after 60 days, the subsequent insurance payer may have to be tracked. Upon confirmation of the claim’s status, the medical staff needs to enter the number of the request and the estimated payment date. When payment has been received, medical professionals should report the number of transactions, payment date, and sums charged.

Special consideration is needed for the unique details of a patient’s insurance. Several factors can affect the coverage and the status of the network. Any of these can affect the quality of a medical claim, from co-payment, deductibles, and secondary versus primary insurance. Each healthcare organization must track prior authorizations, patient populations, and the qualifications of its employees closely. Failure to provide administrative supervision in these areas could lead quickly to problems in a medical center’s income cycle.

Billing Tasks Outsourcing:

Medical offices often fight to keep up with their medical needs. Less paperwork and administrative orders had to be pursued in previous decades. But back offices now have a growing range of laws and policies to deal with. Simultaneously, a PM, EMR, and other computer programs must be correctly used. Health care practitioners are trained not to pay and finance but to concentrate on patients. For these needs, outsourcing this role for companies that only focus on specific tasks is more meaningful. The fact that a company focuses solely on medical accounting activities means that insurance claims are exceptionally qualified to file and track. They have workers that correspond regularly with many insurance payers. Several billing systems, clearinghouses, and EHRs are well aware of them. Their medical accounting workers are more expert and effective in optimizing payments and preventing challenges by repeating their amounts. If there are challenges, you should make detailed telephone calls and emails to address them. An experienced medical billing firm may also monitor and avoid old accounts and identify other revenue loss areas during the medical office’s billing process.

No one wants to operate on rejected requests, and it increases the time it takes for services to be paid for. Fortunately, you can take several measures to minimize the risk. Excellent contact with customers and insurers, well-trained code experts and workers at the front desk, and excellent medical billing procedures can help avoid claims for harmful use and headaches.

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